Writing an executive summary for a technical report

Getty Images Whether you've put together a business plan or an investment proposal, you're going to need an executive summary to preface your report. The summary should include the major details of your report, but it's important not to bore the reader with minutiae.

Writing an executive summary for a technical report

Executive Summaries | UMUC

Courses in Technical Writing Technical reports including handbooks and guides have various designs depending on the industry, profession, or organization.

This chapter shows you one traditional design. If you are taking a technical writing course, make sure the design presented in this chapter is acceptable. The same is true if you are writing a technical report in a science, business, or government context.

Technical reports have specifications as do any other kind of project. Specifications for reports involve layout, organization and content, format of headings and lists, the design of the graphics, and so on.

The advantage of a required structure and format for reports is that you or anyone else can expect them to be designed in a familiar way—you know what to look for and where to look for it.

Learn about executive summaries and how to write them.

Reports are usually read in a hurry—people are in a hurry to get to the information they need, the key facts, the conclusions, and other essentials. A standard report format is like a familiar neighborhood.

When you analyze the design of a technical report, notice how repetitive some sections are. This duplication has to do with how people read reports.

Provide a structure and design that is expected

They don't read reports straight through: Your challenge is to design reports so that these readers encounter your key facts and conclusions, no matter how much of the report they read or in what order they read it.

Be sure and see the example reports. The standard components of the typical technical report are discussed in this chapter. The following sections guide you through each of these components, pointing out the key features.

As you read and use these guidelines, remember that these are guidelines, not commandments. Different companies, professions, and organizations have their own varied guidelines for reports—you'll need to adapt your practice to those as well the ones presented here.

Letter of Transmittal The transmittal letter is a cover letter. It is either attached to the outside of the report with a paper clip or is bound within the report.

writing an executive summary for a technical report

It is a communication from you—the report writer—to the recipient, the person who requested the report and who may even be paying you for your expert consultation. Essentially, it says "Okay, here's the report that we agreed I'd complete by such-and-such a date.

Briefly, it contains this and that, but does not cover this or that. Let me know if it meets your needs. It contains information about the report that does not belong in the report. In the example of the transmittal letter in the following, notice the standard business-letter format.

If you write an internal report, use the memorandum format instead; in either case, the contents and organization are the same: Cites the name of the report, putting it in italics. It also mentions the date of the agreement to write the report.The executive summary report example given below will help you understand this document better even if you are not completely aware of the correct executive summary format.

PetsZone is a company dealing in pet sitting . The same is true if you are writing a technical report in a science, business, or government context.

Technical reports have specifications as do any other kind of project. Specifications for reports involve layout, organization and content, format of headings and lists, the design of the graphics, and so on.

How to write a good technical report José Holguín-Veras, Ph.D., P.E. Associate Professor Rensselaer Polytechnic Institute, JEC Troy, NY How to write a good technical report 2 Before writing the first word: Make your mind regarding the message you want to Executive Summary Introduction Methodology Results/Analysis of.

How to Write an Executive Summary: The Length Remember, every executive summary is--and should be--unique.

Good and poor examples of executive summaries

Depending on the size of the business plan or investment proposal you're sending, the. How to write a good technical report José Holguín-Veras, Ph.D., P.E. Associate Professor Rensselaer Polytechnic Institute, JEC Troy, NY How to write a good technical report 2 Before writing the first word: Make your mind regarding the message you want to Executive Summary Introduction Methodology .

A design report may include an executive summary aimed at your boss, who may need to decide whether or not to use your design, and also an abstract for your peers or other engineers who may need to thoroughly understand the design. Technical Writing: Situations and Strategies. Scarborough: Nelson Canada,

Executive Summary Samples